Payroll Manager

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Elastic is a search company built on a free and open heritage. Anyone can use Elastic products and solutions to get started quickly and frictionlessly. Elastic offers three solutions for enterprise search, observability, and security, built on one technology stack that can be deployed anywhere. From finding documents to monitoring infrastructure to hunting for threats, Elastic makes data usable in real time and at scale. Thousands of organizations worldwide, including Cisco, eBay, Goldman Sachs, Microsoft, The Mayo Clinic, NASA, The New York Times, Wikipedia, and Verizon, use Elastic to power mission-critical systems. Founded in 2012, Elastic is a distributed company with Elasticians around the globe and is publicly traded on the NYSE under the symbol ESTC. Learn more at elastic.co.

Do you have a passion for Payroll? Would you like to work on projects with tangible impact? Have more independence and flexibility? The Payroll Manager - North America is a highly developed, integral member of Elastic's Global Payroll community. We are looking for a seasoned payroll professional with an in-depth knowledge of the end to end pay cycle process, who brings a collaborative spirit and commitment of excellence to our team. You will lead all aspects and activities necessary to process payroll in the United States and Canada. As our organization grows, your skills and judgment will be exercised in obtaining solutions to scale and solve unique and complex payroll-related operational challenges. You must be proactive in identifying business solutions; able to improve and streamline payroll practices; be proficient in detailing policies and procedures; and able to develop tools, reporting and metrics. You will regularly interact and coordinate with cross-functional stakeholders at all levels; and support the Sr. Manager to coordinate and meet company roadmaps and objectives.

A little about our team: Our vision is to bring more innovation and efficiencies to global pay and develope a world class team that works collectively to craft excellent company and employee experiences. We value positive energy and clear communication and are committed to building an inclusive space for all. Join us and enjoy working in a dynamic environment!

What You Will Be Doing:

  • Process semi-monthly, stock and off-cycle payrolls, multi-state
  • Review and approve payrolls prepared by the Payroll Specialists
  • Development, management and maintenance of payroll processes
  • Planning and monitoring of daily workflows and pay cycle schedules to ensure accuracy and timely processing
  • Serve as liaison to payroll vendors and facilitate vendor ratings for quarterly review
  • Payroll data governance to include data portals, data controls, data analysis and repositories
  • Payroll audit and reconciliation to include management of tools, resources, and templates
  • Process a variety of documents in the employee life cycle: verification of employment, T4s, W2s
  • Manage timekeeping system and process timesheets
  • Support leadership and company by explaining payroll and tax related facts, practices, policies, etc.
  • Supervise payroll staff of (1) Sr. Payroll Specialist and will use management techniques and leadership methods to train, motivate and support growth and development
  • Manage monthly, quarterly and year-end payroll activities
  • Other duties and special tasks as required

What You Bring Along:

  • Bachelor’s Degree in Accounting or related field preferred
  • Minimum of 8+ years of solid end-to-end payroll processing experience with at least 2 years of management experience with a direct report
  • Prior experience in a multi-state, high volume, fast-paced payroll environment
  • Experience in assessing, documenting, and implementing effective practices to payroll processes
  • Working knowledge of current legislative requirements and IRS regulations
  • Self-motivated by opportunities to gain knowledge and improve processes
  • Thorough understanding of payroll, tax and benefits administration
  • Proficiency in Microsoft Excel
  • Ability to balance multiple priorities
  • Excellent verbal and written communication
  • Ability to provide outstanding customer service to internal and external customers
  • Strong attention to detail and discretion, able to work confidentially
  • Ability to work independently and well under pressure
  • Exceptional work ethic, organization, and time management skills

Bonus Points:

  • Workday and ADP experience preferred; TMF Horizon Experience a plus
  • Certified Payroll Professional (CPP) preferred. Fundamental Payroll Certificate (FPC) is a plus
  • Stock processing experience is a plus
  • Previous implementation experience is a plus

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Additional Information - We Take Care of Our People

As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

  • Competitive pay based on the work you do here and not your previous salary
  • Health coverage for you and your family in many locations
  • Ability to craft your calendar with flexible locations and schedules for many roles
  • Generous number of vacation days each year
  • Double your charitable giving - We match up to $1500 (or local currency equivalent)
  • Up to 40 hours each year to use toward volunteer projects you love
  • Embracing parenthood with minimum of 16 weeks of parental leave

Different people approach problems differently. We need that. Elastic is committed to diversity as well as inclusion. We are an equal opportunity employer and committed to the principles of affirmative action. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status or any other basis protected by federal, state or local law, ordinance or regulation. If you require any reasonable accessibility support, please complete our Candidate Accessibility Request Form.

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