Marketing Event Associate


Elastic is a search company built on a free and open heritage. Anyone can use Elastic products and solutions to get started quickly and frictionlessly. Elastic offers three solutions for enterprise search, observability, and security, built on one technology stack that can be deployed anywhere. From finding documents to monitoring infrastructure to hunting for threats, Elastic makes data usable in real time and at scale. Thousands of organizations worldwide, including Cisco, eBay, Goldman Sachs, Microsoft, The Mayo Clinic, NASA, The New York Times, Wikipedia, and Verizon, use Elastic to power mission-critical systems. Founded in 2012, Elastic is a distributed company with Elasticians around the globe and is publicly traded on the NYSE under the symbol ESTC. Learn more at

As a member of the Elastic Corporate Events team, you'll work in an environment that values collaboration, innovation, and diverse perspectives. In this role, you will assist in planning and executing events, from sponsorship of third-party industry conferences to Elastic’s annual user conference, ElasticON. Your day-to-day responsibilities will include working closely with senior event managers, product marketing managers and our internal design agency to track progress on event deliverables including goals, content, and promotion, and coordinate all event logistics. You will utilize exceptional project management skills to manage pre-event planning, team communications, execution and post-event follow-up, ensuring all stakeholders are working together to deliver a high-quality event.

The ideal candidate will have an interest in marketing, demand generation, digital advertising and general technology as this role requires you to first be a marketer to distribute Elastic’s message and brand awareness. You will have a track record of running successful events and have excellent interpersonal and written communication skills.

This is a unique opportunity to play a highly visible role in an exciting, industry-leading technology business.  If you are organized, creative, and passionate about planning, we’d love to meet you!

Job Responsibilities:
  • Lead and assist with the planning, production and execution of third-party industry tradeshows and Elastic proprietary customers events hosted both in North America and globally.
  • Understand the complex needs of different events, and diverse stakeholders.
  • Expertly drive pre-event weekly meetings, including assistance and preparation of event planning presentations.
  • Plan all aspects of small customer events, responsibilities to include, but are not limited to: pre-event discovery and planning, event flow, design and messaging, speaker session content, client meeting coordination, event promotion, printing and shipping, budget management, related travel arrangements, staffing, social media scheduling and reporting, post-event survey and reporting, etc.
  • Serve as an assistant to the senior event managers on large strategic events, responsibilities to include, but are not limited to: pre-event discovery and planning, event promotion, printing and shipping, budget management, related travel arrangements, staffing, social media scheduling and reporting, post-event survey and reporting, etc.
  • Lead onsite presence which could include ensuring proper set-up and signage, registration coordination and troubleshooting, AV testing, speaker and meeting management, staff enablement and training, collateral and swag distribution, problem-solving and managing take-down.
  • Anticipate and plan for possible different scenarios
  • Manage event calendar, project timelines, and event budget.
  • Build and distribute regular pre-event status reports and post-event trip report.
  • Work closely with marketing, sales, product teams, PR, upper management, and field evangelists to achieve business goals via event marketing.
  • Strong communication skills including conflict management and the ability to present event ideas and plans to stakeholders and leadership.
  • Commitment to the mission, vision, cultural values, and expectations of Elastic
  • Availability to travel up to 50% (dependent on the COVID pandemic) and work occasional nights and weekends to support events.

Basic Qualifications:

  • 2-4 years of relevant work experience in event marketing. Experience in marketing B2B technology products or services preferred.
  • Bachelor’s degree in business, marketing, communications, or relevant field of study.
  • Demonstrated success in event management and project management.
  • A willingness to travel and ability to work independently and autonomously.
  • Superior oral and written communication skills with an innate attention to detail.

Preferred Qualifications:

  • A career path that demonstrates increasing levels of responsibility and proven success delivering measurable marketing results.
  • Ability to manage time and juggle multiple priorities to execute high quality deliverables.
  • Skilled negotiator with proven experience finding creative ways to do more with less, and a track record of staying on budget.
  • Experience working in a fast-paced and highly cross-functional organization.
  • Proven knowledge of industry tools, such as SalesForce and HTML.


Additional Information - We Take Care of Our People

As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

  • Competitive pay based on the work you do here and not your previous salary
  • Health coverage for you and your family in many locations
  • Ability to craft your calendar with flexible locations and schedules for many roles
  • Generous number of vacation days each year
  • Double your charitable giving - We match up to $1500 (or local currency equivalent)
  • Up to 40 hours each year to use toward volunteer projects you love
  • Embracing parenthood with minimum of 16 weeks of parental leave

The typical starting Total Cash Compensation range for new hires in this role is between $72,000 and $99,000, which consists of a Base Salary or a Base Salary plus a Target Commission, depending on the specific role. The Base Salary offered may vary depending on factors including skills and experience.

Additionally, this role is currently eligible to participate in Elastic’s equity plan as well as a range of health & wellbeing, retirement savings, and other benefits within a holistic total rewards offering.

Different people approach problems differently. We need that. Elastic is committed to diversity as well as inclusion. We are an equal opportunity employer and committed to the principles of affirmative action. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status or any other basis protected by federal, state or local law, ordinance or regulation. If you require any reasonable accessibility support, please complete our Candidate Accessibility Request Form.

Applicants have rights under Federal Employment Laws, view posters linked below:
Family and Medical Leave Act (FMLA) Poster; Equal Employment Opportunity (EEO) Poster; and Employee Polygraph Protection Act (EPPA) Poster.

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