Sr Payroll Specialist

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Elastic is a search company built on a free and open heritage. Anyone can use Elastic products and solutions to get started quickly and frictionlessly. Elastic offers three solutions for enterprise search, observability, and security, built on one technology stack that can be deployed anywhere. From finding documents to monitoring infrastructure to hunting for threats, Elastic makes data usable in real time and at scale. Thousands of organizations worldwide, including Cisco, eBay, Goldman Sachs, Microsoft, The Mayo Clinic, NASA, The New York Times, Wikipedia, and Verizon, use Elastic to power mission-critical systems. Founded in 2012, Elastic is a distributed company with Elasticians around the globe and is publicly traded on the NYSE under the symbol ESTC. Learn more at elastic.co.

Come share our passion for all things Payroll! Elastic Search is seeking a skilled and experienced Senior Payroll Specialist for our North AMER Payroll Team. The ideal candidate is self-motivated and a team player who is ready to take on new initiatives and innovations in U.S. Payroll Processing. As part of our growing organization, the Senior Payroll Specialist will use their skills to actively plan and process payrolls, maintaining a high standard of quality and accuracy. The Senior Payroll Specialist is proactive in handling the payroll cycle schedule, able to meet payroll deadlines, and be proficient in audit and reconciliation with adherence to SOX compliance. Our team provides excellent internal payroll customer service by answering payroll related employee inquiries, delivering inter-departmental reporting, and working closely and collaboratively with HR and other cross-functional departments.

This position reports to the North AMER Payroll Manager and works a standard full time Monday to Friday shift, that includes scheduling flexibility around payroll deadlines.

What You Will Be Doing:

  • Semi-Monthly U.S. Multi-State Payroll Processing.
  • Scheduling and Maintenance of Payroll Processing Calendars.
  • Ensuring accuracy and timely processing of all payrolls by managing schedule, volume and quality of processing.
  • Serve as Liaison to Payroll Vendors.
  • Payroll Data Administration.
  • Payroll Audit and Reconciliation to include maintenance of tools and templates.
  • Process a variety of documents in the employee life cycle: verification of employment, W-2s.
  • Handle Timekeeping system and process timesheets for non-exempt employees.
  • Support Payroll Manager and team.
  • Other duties and special tasks as required.

What You Bring Along:

  • Associate’s Degree in Accounting or related field preferred.
  • Minimum of 5 years of proven end-to-end payroll processing experience at a public company.
  • Prior experience in a multi-state, high volume, fast-paced payroll environment.
  • Solid understanding of current legislative requirements and regulations.
  • Self-motivated by opportunities to gain knowledge and improve processes.
  • Thorough understanding of payroll, tax, stock and benefits administration.
  • Proficiency in Microsoft Excel.
  • Ability to balance multiple priorities
  • Excellent verbal and written communication.
  • Ability to provide outstanding customer service to internal and external customers.
  • Strong attention to detail and discretion, able to work confidentially.
  • Ability to work independently and well under pressure.
  • Outstanding work ethic, organization, and time management skills.

Bonus Points:

  • Workday and ADP WF experience preferred; TMF Horizon Experience a plus.
  • Certified Payroll Profession (CPP) or Fundamental Payroll Certification (FPC) is a plus.
  • Stock Option Plan experience is a plus.
  • Previous Implementation experience is a plus.
Additional Information - We Take Care of Our People

As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

  • Competitive pay based on the work you do here and not your previous salary
  • Health coverage for you and your family in many locations
  • Ability to craft your calendar with flexible locations and schedules for many roles
  • Generous number of vacation days each year
  • Double your charitable giving - We match up to $1500 (or local currency equivalent)
  • Up to 40 hours each year to use toward volunteer projects you love
  • Embracing parenthood with minimum of 16 weeks of parental leave

The typical starting Total Cash Compensation range for new hires in this role is between $86,400 and $118,800, which consists of a Base Salary or a Base Salary plus a Target Commission, depending on the specific role. The Base Salary offered may vary depending on factors including skills and experience.

Additionally, this role is currently eligible to participate in Elastic’s equity plan as well as a range of health & wellbeing, retirement savings, and other benefits within a holistic total rewards offering.

Different people approach problems differently. We need that. Elastic is committed to diversity as well as inclusion. We are an equal opportunity employer and committed to the principles of affirmative action. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status or any other basis protected by federal, state or local law, ordinance or regulation. If you require any reasonable accessibility support, please complete our Candidate Accessibility Request Form.

Applicants have rights under Federal Employment Laws, view posters linked below:
Family and Medical Leave Act (FMLA) Poster; Equal Employment Opportunity (EEO) Poster; and Employee Polygraph Protection Act (EPPA) Poster.

Please see here for our Privacy Statement.

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