Payroll Tax Manager (R5874)

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At Elastic, we see endless possibility in a world of endless data. And we use the power of search to help people and organizations turn that possibility into results. Elastic is the leading platform for search-powered solutions. With solutions in Enterprise Search, Observability, and Security, we help improve customer and employee search experiences, keep critical applications running smoothly, and protect against cyber threats. Elastic enables organizations worldwide to use the power of Elastic, including Netflix, Uber, BBC, Microsoft, and thousands of others.

Elastic was built on a foundation of being free and open, which trickles down to how we work. We’re a distributed organization and have been from the beginning. Being distributed isn’t just a way of doing business—it’s a mentality that is at the core of our culture.

Elastic is seeking an expert payroll tax manager to join our AMER Payroll Team! The ideal candidate is a payroll professional with previous payroll processing and employment tax experience, ready to tackle new initiatives and responsibilities. As part of our growing organization, the Payroll Tax Manager will cover the AMER regions of Employment Tax and Data Management. You will report to the Director of Americas payroll and have one direct tax specialist reporting to you. You will build working partnerships with payroll vendors, related agencies and partners for the company tax administration in Workday and Ceridian. As Payroll Tax Manager, you’ll enjoy running key tax administration duties to support and maintain the tax master process and interpersonal structure with adherence to payroll, labor, tax governance and compliance. You are knowledgeable in payroll withholdings, employment tax forms, statutory filings, audit and reconciliation and will be the backup for AMER regional payroll processing, also supporting initiatives for the broader team.

What You Will Be Doing:

You will lead payroll tax, workers compensation, backup processing, payroll communications and reporting for our AMER region. Other duties may be assigned, but priorities include running:

  • AMER Employment Tax & Data Administration
  • Review Payroll Tax Audit and Reconciliations
  • Perform/Review Tax Adjustments
  • Maintain payroll tax master files, folders and mail
  • Supervise regional payroll compliance and ordinances
  • Directly communicate over the phone and email with Tax Agencies and Vendors
  • Audit tax payments and statutory filings for accuracy
  • Support Quarter-End, Year-End, and Annual Tax Year Processes
  • Use Excel, Tax Portals and Payroll Data solutions
  • Potential backup on and off-cycle payroll processing (REG, SUPP, ADJ, STOCK, etc.)

What You Bring Along:

  • Previous experience with Workday required, including company level tax set-ups and maintenance/administration
  • Experience leading and meeting multiple critical deadlines
  • Deep understanding of Federal, State and Local Employment Tax
  • Understanding of Equity and Stock related transactions
  • Communicates well both verbally and in writing with all levels of roles across organization
  • Demonstrates cross-cultural sensitivity, you can work within a global population
  • Strong attention to details and follow-through on assigned tasks and commitments
  • Strong interpersonal skills, you can successfully disseminate information in a clear manner
  • Proven experience in payroll with multi-state populations, having performed payroll processing with responsibilities in quarter and year-end, W-2 issuance, and Payroll Taxes
  • Experience with Tax Registration, TPA and POA process.
  • Solid understanding of Microsoft Office Suite with Advance skills in Microsoft Excel is required.

Pluses:

  • Bachelor degree
  • Experience working through Merger & Acquisitions
  • Experience with Ceridian and ADP Smart Compliance (previous vendor)
  • Payroll Courses, Certifications and Designations are a plus: CPP-Certified Payroll Professional; FPC-Fundamental Payroll Certification, PCP-Payroll Compliance Practitioner

This is a fully distributed (remote) position!

We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email candidate_accessibility@elastic.co We will reply to your request within 24 business hours of submission.

Additional Information - We Take Care of Our People

As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

  • Competitive pay based on the work you do here and not your previous salary
  • Health coverage for you and your family in many locations
  • Ability to craft your calendar with flexible locations and schedules for many roles
  • Generous number of vacation days each year
  • Double your charitable giving - We match donations 1:1 up to $1500 USD (or local currency equivalent)
  • Up to 40 hours each year to use toward volunteer projects you love.
  • Embracing parenthood with minimum of 16 weeks of parental leave

The typical starting Total Cash Compensation range for new hires in this role is between $106,800 and $146,900, which consists of a Base Salary or a Base Salary plus a Target Commission, depending on the specific role. The Base Salary offered may vary depending on factors including skills and experience.

Additionally, this role is currently eligible to participate in Elastic’s equity plan as well as a range of health & wellbeing, retirement savings, and other benefits within a holistic total rewards offering.

Different people approach problems differently. We need that. Elastic is an equal opportunity/affirmative action employer committed to diversity, equity, and inclusion. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation.

We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email candidate_accessibility@elastic.co We will reply to your request within 24 business hours of submission.

Applicants have rights under Federal Employment Laws, view posters linked below:
Family and Medical Leave Act (FMLA) Poster; Equal Employment Opportunity (EEO) Poster; and Employee Polygraph Protection Act (EPPA) Poster.

Please see here for our Privacy Statement.

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