Manager, Equity Programs (R6732)


Elastic is a free and open search company that powers enterprise search, observability, and security solutions built on one technology stack that can be deployed anywhere. From finding documents to monitoring infrastructure to hunting for threats, Elastic makes data usable in real-time and at scale. Thousands of organizations worldwide, including Barclays, Cisco, eBay, Fairfax, ING, Goldman Sachs, Microsoft, The Mayo Clinic, NASA, The New York Times, Wikipedia, and Verizon, use Elastic to power mission-critical systems. Founded in 2012, Elastic is a distributed company with Elasticians around the globe. Learn more at

We are looking for a manager to join our Stock Administration team within Finance as Elastic grows and we scale our processes. The Stock Administration Manager has responsibility to manage all aspects of Elastic’s equity plans for employees worldwide and supports the Director of Equity Programs.

You will be a critical part of a distributed team in a growing software company which issues stock in 40+ plus countries. This is an outstanding opportunity for someone who is looking to bring their experience to Elastic to build scalable processes in a dynamic environment with a lot of opportunity to grow your career!

What You Will Do:

  • Manage a senior analyst and provide guidance and review
  • Review and ensure accurate and timely execution of equity transactions such as equity awards, exercises, vestings, releases and cancellations
  • Manage the ESPP program, including education, timing and communications
  • Prepare and report tax disclosures and reports for US and global equity transactions in accordance with each country’s filing requirements and timing
  • Ensure timeliness, accuracy and completeness of data managed in EEO
  • Ensure timely reconciliation and reporting of data on a monthly, quarterly and year-end close basis between Stock Administration, Accounting , HR, Legal, Payroll, our transfer agent and broker
  • Ensure equity team maintains appropriate records and support for compliance, including external and internal audit requests and SOX compliance
  • Be a key liaison for cross-functional teams including Accounting, Internal Audit, HR, Payroll, Legal and Treasury
  • Review existing processes and design new processes for scale, balanced with the need for timeliness, accuracy and compliance
  • Manage the company’s quarterly Trading Window and support the Legal team by providing equity details for the preparation of Section 16 SEC filings and the annual Proxy Statement
  • Be a point of escalation for questions, issues, concerns and complex equity questions from employees
  • Partner with legal, finance, HR, external tax experts and other cross-functional teams to ensure that we are in compliance with global reporting and compliance requirements, including as we expand in new countries
  • Provide support for other departmental activities or special projects as needed, including owning international tax research and compliance (in partnership with third party tax experts).

What You Bring Along:

  • 6+ years in stock administration in a global environment. Managerial experience preferred
  • Bachelor’s degree or the equivalent of education and experience. CEP strongly preferred.
  • A proactive nature and a “can do” attitude
  • Strong attention to detail supported by solid analytical and problem resolution skills
  • Strong organization skills and work ethic
  • Excellent written and verbal communication skills and experience communicating and partnering with cross-functional teams at all levels
  • Able to be accountable for work and drive projects/tasks to completion timely
  • Intermediate to advanced E*TRADE Equity edge Online, Excel and Google Workspace skills
  • Demonstrated ability to work and thrive in a fast-paced environment with many new challenges. Highly proficient at managing and adjusting to varying demands and multiple deliverables and priorities; can pivot quickly when change occurs
  • Comprehensive understanding of accounting, legal and regulatory issues regarding different types of equity awards and public company equity compensation programs, across multiple jurisdictions at a multi-national public company
  • Experience in global tax withholding and reporting requirements, including managing process at scale for mobile employees and working with external tax experts on compliance
  • Sound business judgment with ability to think strategically and plan operationally; capable of being hands-on but also can see the big picture

Compensation for this role is in the form of base salary.  This role does not have a variable compensation component.  

The typical starting salary range for new hires in this role is listed below.  In select locations (including Seattle WA, Los Angeles CA, the San Francisco Bay Area CA, and the New York City Metro Area), an alternate range may apply as specified below. 

These ranges represent the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting.  We may ultimately pay more or less than the posted range, and the ranges may be modified in the future.  

An employee's position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.

Elastic believes that employees should have the opportunity to share in the value that we create together for our shareholders. Therefore, in addition to cash compensation, this role is currently eligible to participate in Elastic's stock program.  Our total rewards package also includes a company-matched 401k with dollar-for-dollar matching up to 6% of eligible earnings, along with a range of other benefits offered with a holistic emphasis on employee well-being.

The typical starting salary range for this role is:
$106,900$169,050 USD
The typical starting salary range for this role in the select locations listed above is:
$128,200$202,745 USD

Additional Information - We Take Care of Our People

As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

  • Competitive pay based on the work you do here and not your previous salary
  • Health coverage for you and your family in many locations
  • Ability to craft your calendar with flexible locations and schedules for many roles
  • Generous number of vacation days each year
  • Double your charitable giving - We match up to $1500 (or local currency equivalent)
  • Up to 40 hours each year to use toward volunteer projects you love
  • Embracing parenthood with minimum of 16 weeks of parental leave

Different people approach problems differently. We need that. Elastic is an equal opportunity/affirmative action employer committed to diversity, equity, and inclusion. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation.

We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email We will reply to your request within 24 business hours of submission.

Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster)

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